Conveyancing Legal Assistant / Legal Secretary

Salary: Subject to experience

Main job tasks and responsibilities

  • To support fee earners in the management of secretarial workload
  • To support fee earners in the production of files, correspondence, documents, attendance notes etc by typing dictated work or other work as directed
  • To support fee earners in the maintenance of files by effective file management
  • To assist fee earners in the management of caseloads by dealing with file related queries either face to face or by telephone
  • To ensure clients and other contacts are dealt with efficiently, politely and promptly and that appropriate issues are raised with the relevant fee earners
  • To assist in general office administration and the locating of files when necessary
  • To undertake photocopying as and when required
  • To transmit correspondence and other documentation by fax or email when necessary
  • To deal with internal phone calls efficiently, politely and promptly
  • To take clear messages when appropriate and ensure any such messages are drawn to the attention of the relevant fee earner or staff member
  • To ensure that all internal procedures are adhered to
  • To manage own work allocation and productivity with minimum supervision
  • To provide secretarial cover for fee earners other than the fee earner assigned to you as and when required
  • To provide reception cover as and when required
  • To assist with banking, post, DX etc as and when required
  • Supplying quotations to clients in person and over the telephone
  • Writing letters and financial documents
  • Organising and maintaining case files
  • Scheduling meetings and appointment and meeting clients
  • Liaising with Local Authorities and Land Registry
  • Dealing with exchanges and completions.
  • Undertaking all post completion work including preparing SDLT’s online and registrations (training will be provided if necessary).
  • To obtain and file appropriate identity documentation from new clients.
  • To carry out and record conflict checks in accordance with the firm’s procedures.
  • To complete relevant Accounts forms and slips in respect of money coming in and going out, accurately and fully. To ensure that cheques are banked immediately.
  • To ensure that key dates are recorded in the central diary in accordance with the firm’s procedure.
  • To undertake any other duties as required from time to time.
  • To comply with all aspects of the Staff Handbook and Office Procedures Manual.

If you are interested in applying for this position, please send your CV to