Main job tasks and responsibilities
- To support fee earners in the management of secretarial workload
- To support fee earners in the production of files, correspondence, documents, attendance notes etc by typing dictated work or other work as directed
- To support fee earners in the maintenance of files by effective file management
- To assist fee earners in the management of caseloads by dealing with file related queries either face to face or by telephone
- To ensure clients and other contacts are dealt with efficiently, politely and promptly and that appropriate issues are raised with the relevant fee earners
- To assist in general office administration and the locating of files when necessary
- To undertake photocopying as and when required
- To transmit correspondence and other documentation by fax or email when necessary
- To deal with internal phone calls efficiently, politely and promptly
- To take clear messages when appropriate and ensure any such messages are drawn to the attention of the relevant fee earner or staff member
- To ensure that all internal procedures are adhered to
- To manage own work allocation and productivity with minimum supervision
- To provide secretarial cover for fee earners other than the fee earner assigned to you as and when required
- To provide reception cover as and when required
- To assist with banking, post, DX etc as and when required
- Supplying quotations to clients in person and over the telephone
- Writing letters and financial documents
- Organising and maintaining case files
- Scheduling meetings and appointment and meeting clients
- Liaising with Local Authorities and Land Registry
- Dealing with exchanges and completions.
- Undertaking all post completion work including preparing SDLT’s online and registrations (training will be provided if necessary).
- To obtain and file appropriate identity documentation from new clients.
- To carry out and record conflict checks in accordance with the firm’s procedures.
- To complete relevant Accounts forms and slips in respect of money coming in and going out, accurately and fully. To ensure that cheques are banked immediately.
- To ensure that key dates are recorded in the central diary in accordance with the firm’s procedure.
- To undertake any other duties as required from time to time.
- To comply with all aspects of the Staff Handbook and Office Procedures Manual.
If you are interested in applying for this position, please send your CV to emma@chancellors.com